Customer complaint procedure
We are committed to providing a high standard of customer service.
If you are not satisfied with any part of our service, we have
procedures in place to deal with your concerns effectively and in
the correct way.
f you want to make a complaint, please follow the steps below. Please provide as much relevant information as possible, including your account details, with a summary of your complaint and any action already taken to deal with the issue.
- By email We want to hear about your great experiences but equally, if you’re not happy about something, we want to know so please complete our firstname.lastname@example.org
- You can write to us at 25 Park Lane London W1K 1RA London United Kingdom
- or by phone you can call us on +44 2035191373.
When you call, it helps us if you have your account information handy W1K 1RA London United Kingdom
Complaint Handling Deadlines
As set out above, Dynapay must comply with certain requirements when handling a customer complaint. Dynapay is required to acknowledge the complaint in writing, this can be by email, intercom or letter.
- Dynapay will make sure the initial response time for acknowledging receipt of a complaint will be in 24 hours
- Dynapay will resolve the complaint by the end of 15 business days following receipt of the complaint.
- If a complaint cannot be resolved within the 15 days period, a holding response will be issued giving up to maximum of 35 days, from receipt of the original complaint, to issue a final response, this will be included response why the complaint was not able to be resolved in original complaint was not resolved in the original time frame.
Final Response complaint resolution
The Complaint Resolution Summary will acknowledge your complaint and
will set out the findings of our full investigation of the matters
giving rise to the complaint and our view of whether your complaint
should be upheld or not and if so what remedial action and/or
redress we feel is appropriate.
Final Response Letter” – which will set out the findings of our full investigation of the matters giving rise to your complaint and our view of whether your complaint should be upheld or not and if so what remedial action and/or redress we feel is appropriate; or
Further Written Response” which: if we reject the complaint Dynapay will explains why this was rejected.
Assess fairly, consistently and promptly:
- The subject matter of the complaint
- Whether the complaint should be upheld
What remedial action or redress (or both) may be appropriate
We always aim to deal with complaints fairly. However, if you are not satisfied with the Summary Resolution Communication or the Final or Written response you receive from us you may be able to refer your complaint to the Financial Ombudsman Service (FOS) or Klachtenistituutc Financiele dienstverlening (KIFID)
This is a free, independent and impartial service for resolving disputes.
You should send your complaint to:
You must normally refer the complaint to them within six months of the date of our summary resolution communication or our final response.
As an authorized electronic money institution, we have policy and procedures in place that allow clients and prospective clients to complain about the services that have been provided (or not provided) to them if they are dissatisfied.
Rights of a complainant:
The complainant has the right to enquire as to the status of his/her
complaint by to communicating with the Dynapay Limited: via e-mail
Rights of a complainant after the complaints process should a complainant be unsatisfied with the Dynapay Limited reply or no agreement was reached with the Dynapay, you can contact the UK’s Financial Ombudsman Service (FOS) or (KIFID) is Dutch complaint tribunal, either by mail, using an online form or telephone. Further details and how to contact FOS and KIFID can be found here:
https://www.financial-ombudsman.org.uk/ or https://www.kifid.nl/procedure/